Ponsford Accounting Ltd is a member of the International Association of
Bookkeepers (IAB). This privacy policy will explain how our practice uses the
personal data we collect from you.
About Us
Ponsford Accounting Ltd
Registered in England under company number: 13400343
Registered address: 19 Bell House Avenue, Bradford, BD4 6JW
Topics:
• What data do we collect?
• How do we collect your data?
• How will we use your data?
• How do we store your data?
• What are your data protection rights?
• Changes to our privacy policy
• How to contact us
• How to contact the appropriate authorities
What Data Do We Collect?
We may collect some or all of the following personal data (this may vary
according to your relationship with us:
• Full names, previous or other names, current and previous addresses, marital
status, gender, telephone numbers, email addresses, date of birth, business
name, job title, profession, payment information, national insurance number,
passport number, tax reference number and financial details.
• Information relevant to preparing your financial accounts, corporation tax,
payroll, VAT and other services you require from us.
How Do We Collect Your Data?
• We may collect data about you by you providing the data directly to us
(for example by filling in forms we have sent you, corresponding with us by
phone, mail, email, social media or otherwise, by you posting details and
documents to us or by you granting us access to shared online/electronic
resources such as accounting software or online storage).
• We may also collect data relating to your tax affairs (for example PAYE
coding notices, tax calculation statements, and other correspondence) by it
being sent to us by post or in electronic format by HMRC in cases where you
have authorised HMRC to liaise directly with us as your tax agent.
• To comply with legal obligations to which we are subject, to obtain evidence
of your identity and address, we may receive data from third party agencies
which may include residency and identity checks and ‘risk’ factors such as
politically exposed persons and those on sanctions lists, and from publicly
availably sources such as Companies House and the UK Electoral Register.
How will we use your data?
Under the GDPR, we must always have a lawful basis for using personal data.
This may be because the data is necessary for our performance of a contract
with you, because you have consented to our use of your personal data, or
because it is in our legitimate business interests to use it or to comply with
any legal requirements. Your personal data may be used for the following
purposes:
Supplying our services to you as our client. Your personal details are required
in order for us to enter into a contract with you.
• To provide, maintain and improve our bookkeeping services.
• To fulfil our obligations under relevant laws in force (e.g. the Money
Laundering, Terrorist Financing and Transfer of Funds (Information on the
Payer) Regulations 2017 (“MLR 2017”)).
• To comply with professional obligations to which we are subject as a member
of International Association of Bookkeepers.
• To use in the investigation and/or defence of potential complaints,
disciplinary proceedings and legal proceedings.
• To enable us to invoice you for our services and investigate/address any
attendant fee disputes that may have arisen.
• Communicating with you. This may include responding to emails, calls or texts
received from you.
• To contact you about other services we provide which may be of interest to
you if you have consented to us doing so.
How do we store your data?
The security of your personal data is essential to Ponsford Accounting Ltd
and to protect this we take a number of important measures, including but not
limited to the following:
• Data is backed up frequently.
• Computers are protected by security software and firewalls.
• Files are kept in locked drawers or filing cabinets.
• Paper documents are shredded and disposed of securely when no longer
required.
• Data users shall be appropriately trained and supervised in accordance with
this notice which includes requirements that data users log off from or lock
their computer/electronic device when it is left unattended.
We shall take appropriate security measures against unlawful and/or
unauthorised processing of personal data and against the accidental loss of or
damage to your personal data.
What are your data protection rights?
Ponsford Accounting Ltd would to ensure that you are fully aware of your
data protection rights, every user is entitled to the following:
• The right to access – You have the right to request that Ponsford Accounting
Ltd for copies of your personal data. We may, however, charge a small admin fee
for this service.
• The right to rectification – You have the right to request that Ponsford
Accounting Ltd correct any information that you believe to be inaccurate. You
also have the right to request Ponsford Accounting Ltd to complete information
your believe to be incomplete.
• The right to erasure – You have the right to request that Ponsford Accounting
Ltd erase your personal data, under certain conditions.
• The right to restrict processing – You have the right to request that Ponsford
Accounting Ltd restrict the processing of your personal data, under certain
conditions.
• The right to object to processing - You have the right to object to Ponsford
Accounting Ltd processing your personal data, under certain conditions.
• The right to Portability - You have the right to request that Ponsford
Accounting Ltd transfer the data that we have collected to another
organisation, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you. If you would like
to exercise any of these rights, please contact us:
- Email: info@localbookkeepers.co.uk
- Telephone: 07477026902
- In writing: Ponsford Accounting Ltd,
19 Bell House Avenue, Bradford BD4 6JW.
Changes to our privacy policy
Ponsford Accounting Ltd keeps its privacy policy under regular review and will
inform you if any changes have been made were you can then view them. This
policy was last reviewed 29th June 2024
How to contact us
If you have any questions about Ponsford Accounting Ltd.’s privacy policy, the
date we hold on you, or you would like to exercises one of your data protection
rights, please do not hesitate to contact us.
- Email: info@localbookkeepers.co.uk
- Telephone: 07477026902
- In writing: Ponsford Accounting Ltd,
19 Bell House Avenue, Bradford BD4 6JW.
How to contact the appropriate authorities
Should you wish to report a compliant or if you feel that Ponsford Accounting
Ltd has not addressed your concern in a satisfactory manner, you may contact
the Information Commissioner’s Office.
• You can call them on 0303 123 1113, or
• Visit https://ico.org.uk/global/contact-us/
